Built for the trades who
actually do the work.
Your million-dollar business shouldn't run on spreadsheets and napkins.
Replace paper timesheets, Excel schedules, and text message chaos with one integrated platform—built specifically for ICI subcontractors.
Used by Top Contractors Across North America
Join industry leaders who trust Appello to power their operations
Workforce Management Software Built For ICI Subcontractors
Software That Actually Understands ICI Work
Appello was built inside an industrial mechanical contractor and continues to stand out as the only purpose-built platform for ICI trade contractors.
Built for the Field
Timesheets, job tracking, and forms that work where your crews actually work — on lifts, in mechanical rooms, at the job site.
From Shop to Site
Seamlessly connects fabrication, field installation, project management, and office operations in one integrated platform.
ICI-Specific Workflows
Job costing, labor tracking, and project management designed specifically for mechanical, insulation, HVAC, and specialty contractors.
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Complete Business Coverage
Six Core Business Functions
Appello covers every aspect of your ICI contracting business, from pre-construction through project delivery, financial operations, and strategic intelligence.
Sales & Pre-Construction
Everything that happens before the contract is signed—from CRM and lead management to estimation and proposal creation.
Key Modules
- CRM & Sales
- Estimation
- Proposals
Field Execution & Workforce Operations
Managing your people in the field to do the work—scheduling, dispatch, timesheets, and workforce administration.
Key Modules
- Scheduling & Dispatch
- Timesheets
- Workforce Admin
Project Delivery & Controls
All of your financial control costs—measuring costs to make sure you're on track or off track with project financials and job costing.
Key Modules
- Job Financials
- Cost Control
- Project Management
Safety & Compliance
Your safety operations—training records, certifications, safety forms, inspections, and compliance tracking.
Key Modules
- Training & Compliance
- Safety Forms
- Equipment Inspections
Financial & Administrative Operations
Your executive team and administrative operations—HR, accounting integrations, progress billing, invoicing, and financial reporting.
Key Modules
- HR Management
- Accounting Integration
- Progress Billing
Business Intelligence & Strategic Oversight
AI-powered insights and strategic oversight—predictive analytics, risk identification, cross-domain intelligence, and executive dashboards that reveal the complete picture of your business.
Key Modules
- Appello Intelligence™
- Predictive Analytics
- Executive Dashboards
Modules & Platform Features
Stop juggling separate subscriptions. Appello's integrated CORE platform connects all 12 modules—everything ICI contractors actually need, working together seamlessly.
CORE
The Foundational Platform
Everything connects through our unified CORE platform—the foundation that all 12 modules and Appello Intelligence™ are built on top of. One source of truth for your entire business.
Platform Access
- Users, Roles & Permissions
- Desktop App
- Mobile App
- Map & Location Services
System-Wide Flexibility
- Drag & Drop Property Management
- Custom Fields & Properties
- Settings & Configuration
- Real-Time Data Synchronization
CRM, Sales & Estimation
Estimate Smarter
Create accurate estimates faster with integrated CRM, track leads through your sales pipeline, and convert quotes to jobs seamlessly.
Scheduling & Dispatch
Schedule Smarter
Assign crews to jobs with certification cross-checking, drag-and-drop simplicity, and instant mobile notifications to your field teams.
Timesheets & Workforce Admin
Track Time Better
GPS-enabled clock in/out with automatic union payroll calculations—multi-classification, shift differentials, prevailing wage, travel pay handled automatically.
Equipment & Asset Management
Manage Assets
Full lifecycle management with QR codes: inspection history, installation records, service logs, work orders and mapping —all at your fingertips.
Job Financials & Cost Control
Control Costs
Monitor job profitability in real-time, track labor and material costs, and make data-driven decisions to improve margins.
Project Management
Manage Projects
Projects, Jobs, Notes, Documents and File Sharing. Coordinate multiple jobs, track progress, manage documents and photos, and keep your entire team aligned.
Purchase Order & Inventory Management
Coming Soon
Streamline procurement, track inventory across job sites, and manage purchase orders from request to delivery.
Safety & Forms
Stay Compliant
Digital safety forms with conditional logic, certification tracking with expiration alerts, and instant audit-ready documentation.
Training & Compliance
Train Your Team
Manage employee training records, track certification expirations, and ensure your workforce stays compliant and qualified.
Progress Billing & Invoicing
Bill Faster
Generate AIA-style progress invoices in minutes instead of hours. Automatic QuickBooks sync means you get paid 1-2 weeks faster—cashflow when you need it.
Reporting & Dashboards
See Your Data
Traditional ERP-style reporting with customizable dashboards, metrics, and KPIs. Track financial performance, operational efficiency, and safety compliance across your entire business.
Human Resources
Manage Your Team
Track employee information, manage benefits and payroll, handle onboarding, and maintain comprehensive HR records.
Start with what you need today.
Add modules as you grow.
Full platform access from day one. No feature gates, no surprises—just the tools you need, when you need them.
Appello Intelligence™
Our AI analyzes structured and unstructured data across your entire business—discovering hidden patterns, predicting risks, and generating actionable insights that transform how you operate.
Pattern Recognition
Discovers hidden correlations across data sources
Anomaly Detection
Flags unusual patterns & potential issues
Predictive Analytics
Forecasts risks before they materialize
Sentiment Analysis
Extracts insights from field notes & reports
Intelligence Engine
Real-time AI Analysis
Productivity Pattern Detected
Pattern Recognition
Monday overtime correlates with Thursday delays across 8 projects
Field notes mention 'waiting for materials' 4.2x more than average
Equipment utilization drops 23% during material delays
Implement predictive material ordering 3 days ahead of schedule
Estimated $47K/month savings in labor costs
Cost Anomaly Flagged
Anomaly Detection
Job #247 material costs 34% above comparable projects
Supplier invoices show pricing inconsistency vs. contract
Daily reports: 'Extra trips to supplier' mentioned 6x this week
Audit supplier contract compliance and optimize material ordering
Potential $23K recovery + 15% ongoing savings
Schedule Risk Forecast
Predictive Analytics
73% probability of 2-week delay based on current trajectory
Historical projects with similar metrics: 82% experienced overruns
Weather forecast: 5 rain days in next 2 weeks impacts outdoor work
Accelerate indoor work phases; reschedule concrete pour to Week 12
Reduce delay probability to 34%
Safety Risk Score: Elevated
Risk Assessment
Near-miss incidents up 156% vs. 30-day average
Safety forms: 'Housekeeping issues' flagged on 4 consecutive days
New crew members represent 40% of workforce without site orientation
Mandatory safety stand-down and accelerated orientation program
Reduce incident probability by 78%; avoid potential $180K liability
Cash Flow Projection
Cash Flow AI
Projected cash position in 45 days: -$127K based on current billing pace
3 invoices ($89K total) aging past 60 days with at-risk clients
Upcoming payables: $234K due within 30 days
Submit progress billing for Jobs #245, #248; escalate AR collection
Improve cash position by $156K; avoid credit line draw
Team Sentiment Analysis
Sentiment Analysis
Negative sentiment in daily reports increased 43% this month
Common themes: 'understaffed', 'equipment issues', 'schedule pressure'
Foreman turnover risk: 2 key personnel showing disengagement signals
Schedule 1:1s with key foremen; address equipment reliability issues
Prevent $45K replacement cost; maintain crew productivity
Appello + QuickBooks Online Integration
Eliminate manual entry. Automate job costing with real-time, two-way sync.
Direct API integration with enterprise-grade reliability. Designed for construction teams that want accurate books without extra admin work.
Enterprise-Grade Integration Benefits
Two-way sync
Automatically sync Bills, Invoices, Payments, Jobs, and Expenses between Appello and QuickBooks Online in real-time.
One-click mapping
Easily map customers, vendors, wage rates, and GL accounts with a single click. No complex configuration required.
Accurate job costing
Precise job costing with sub-customer sync and project sync. Track every dollar across your construction projects.
Eliminate hours of admin work
Designed for construction teams that want accurate books without extra admin work. See how Appello + QuickBooks eliminate manual entry.
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See how Appello + QuickBooks eliminate hours of admin work — book a demo today.
Ready to Replace Your Five Disconnected Systems?
See how Appello integrates everything ICI contractors need—from scheduling and time tracking to payroll, safety compliance, and project management—all in one unified platform.
See Your Business In Real-Time
No more waiting until month-end to know if jobs are profitable. Appello gives you instant visibility into labor costs, material spending, equipment utilization, and project margins. Make informed decisions today, not after it's too late to adjust.
Project Financials
Live updates • Rotates every 8 seconds
Track Labor Costs Instantly
Monitor crew productivity and labor expenses in real-time, not weeks later. Spot overruns before they impact your bottom line.
Control Material Spending
See exactly where your material dollars are going with live tracking. Identify waste and optimize purchasing decisions.
Protect Project Margins
Know your profitability at every moment. Catch margin erosion early and take corrective action while there's still time.
Your Success is Our Success
We're committed to ensuring every contractor launches successfully with Appello. When you experience software that finally understands ICI work, you don't go back to the chaos of before.
Nearly all customers go live successfully
Every customer loves Appello
Real humans, real fast responses
Built By Contractors, For Contractors
Dedicated to successful launches—your success is our success. See how contractors are transforming their operations with Appello.
Trusted by ICI Contractors
See why contractors love software that finally understands ICI work.
Purpose-Built Workflows for ICI Trades
Whether you're doing mechanical insulation, HVAC installations, sheet metal fabrication, or electrical work—Appello understands the specific workflows, compliance requirements, and operational complexity of your trade.
BUILT FOR THE TRADES THAT DO THE WORK
Trade Specializations
*Appello is built for trade contractors in the industrial, commercial institutional sector.
Zapier, QuickBooks Online and More!
Seamless Data Connectivity
*Don't see an integration you need? Contact us - we add them weekly!
Check out how Appello can help you
Ready to Leave the Multiple Disconnected Systems Behind?
Join Contractors Across North America Using Appello
Hassle Free Onboarding
Our dedicated onboarding team handles the heavy lifting so you don't have to.
Transparent Pricing
Simple, transparent and fair pricing based on your size and the features you use.
World-Class Customer Support
We pride ourselves on our personal, dedicated customer support that actually picks up the phone.
See Appello in action
Book a Free Demo!
Get a personalized walkthrough tailored to your business needs
What you get:
Proud Members Of Industry Associations Across North America
Active participation in leading trade associations supporting contractors across the continent. We're committed to advancing the industry through collaboration and innovation.
