Real-Time Sync — No More Double Entry
Invoices, bills, customers, payments — everything syncs between Appello and QuickBooks Online in real-time. Your books are always accurate.
The Problem
Most contractors run their accounting in QuickBooks but manage operations somewhere else. The result? Hours of manual data entry, sync errors, and financial reports that don't match reality.
- ✗Manual data entry between systems
- ✗Sync errors and mismatches
- ✗Hours spent reconciling
- ✗Disconnected field and finance data
How Appello Solves It
- ✓Real-time bi-directional sync
- ✓Customer and supplier matching
- ✓Invoice and bill transfer
- ✓Payment tracking
Two-Way Sync That Actually Works
Data flows both directions automatically — no manual entry, no delays, no errors.
AR → QBO
Invoices, payments
AP ← QBO
Bills, vendor credits
Bi-Directional Sync
AR from Appello → QuickBooks. AP from QuickBooks → Appello. Data flows both directions in real-time via webhook-based sync.
- AR sync (Appello → QBO)
- AP sync (QBO → Appello)
- Real-time updates
- Webhook-based sync
Customer & Supplier Sync
Customers and suppliers stay in sync. Create in Appello, appears in QuickBooks. Create in QuickBooks, appears in Appello.
- Customer sync
- Supplier sync
- Bi-directional create
- Auto-matching
ABC Construction Inc.
Customer • Synced
Steel Supply Co.
Vendor • Synced
Invoice Sync
Invoices created in Appello appear in QuickBooks automatically. Line items, amounts, customers — all transferred.
- Automatic transfer
- Line item detail
- Customer matching
- Status tracking
Bill Sync
Bills entered in QuickBooks (via Dext or manual entry) sync back to Appello for job costing.
- QBO → Appello sync
- Job allocation
- Cost code mapping
- Vendor matching
→ Synced to Job: Tower Project
→ Synced to Job: Warehouse
Tax Type Configuration
Tax Type Mapping
Map HST, GST, and other tax types between systems. Taxes calculate correctly in both places.
- Tax code mapping
- HST/GST support
- Multi-tax support
- Automatic calculation
Payment Tracking
When customers pay in QuickBooks, the payment syncs to Appello. AR status stays accurate across systems.
- Payment sync
- AR status update
- Partial payments
- Reconciliation
Easy Setup, Guided Configuration
Connect your QuickBooks account in minutes. Our guided setup walks you through mapping customers, tax types, and accounts.
Authenticate
Connect your QuickBooks Online account with secure OAuth
Configure
Set up data sync preferences and choose what to sync
Map
Match customers, vendors, and tax types between systems
Enable Sync
Turn on real-time bi-directional sync and you're done
Real Results from Real Contractors
Reduced office headcount
Account payables synced annually
Hours saved per week
"Before the integration, we weren't taking advantage of the financial accounting side of Appello because we didn't want to do double entry. Now with native QuickBooks sync, we're tracking 6,700+ account payables in a fiscal year — something we never could have done manually. We can now see our job profitability in real-time."
Owen's Installation
Industrial contractor, US operations
QuickBooks + Appello = Complete Financial Picture
Appello handles operations. QuickBooks handles accounting. Together, they give you a complete view of your business.
Connected to all Appello financial modules:
Frequently Asked Questions
Does Appello integrate with QuickBooks?
Yes! Appello offers seamless integration with QuickBooks Online, ensuring your financial data stays organized and accurate. The integration simplifies syncing invoices, customer information, bills, and payments.
What data syncs between Appello and QuickBooks?
Appello syncs accounts payable (bills), accounts receivable (invoices), payments, jobs (as sub-customers or projects), customers, vendors, tax types, and GL accounts. You can configure which data types sync and customize mapping to match your chart of accounts structure.
How long does setup take?
Most customers are up and running within a few hours. The initial connection takes minutes, and mapping your data typically takes 1-2 hours depending on the size of your chart of accounts. Our team provides onboarding support to ensure smooth setup.
Is QuickBooks included in my Appello subscription?
QuickBooks is not included in your Appello subscription. However, Appello offers seamless integration with QuickBooks Online at no additional cost. You'll need your own QuickBooks Online subscription.
Ready to Connect Your Books?
See how Appello's QuickBooks integration eliminates double entry and gives you real-time financial visibility.