Connect Your Jobs to QuickBooks Online
Sync supported records between Appello and QuickBooks Online using mapped customers, suppliers, accounts and tax types. Invoices go to QuickBooks Online; bills and payment updates return to Appello.
The Problem
Most contractors run their accounting in QuickBooks Online but manage operations somewhere else. The result? Hours of manual data entry, sync errors, and financial reports that don't match reality.
- ✗Manual data entry between systems
- ✗Sync errors and mismatches
- ✗Hours spent reconciling
- ✗Disconnected field and finance data
How Appello Solves It
- ✓Real-time bi-directional sync
- ✓Customer and supplier matching
- ✓Invoice and bill transfer
- ✓Payment tracking
Two-Way Sync That Actually Works
Supported records move in both directions according to your mapped accounts, tax types and sync settings.
AR → QuickBooks Online
Invoices
AP ← QuickBooks Online
Bills, vendor credits
Bi-Directional Sync
AR from Appello → QuickBooks Online. AP from QuickBooks Online → Appello. Data flows both directions in real-time via webhook-based sync.
- AR sync (Appello → QuickBooks Online)
- AP sync (QuickBooks Online → Appello)
- Real-time updates
- Webhook-based sync
Customer & Supplier Sync
Customers and suppliers created in Appello appear in QuickBooks Online; suppliers on synced bills come back.
- Customer sync
- Supplier sync
- Suppliers from synced bills
- Name-match suggestions
ABC Construction Inc.
Customer • Synced
Steel Supply Co.
Vendor • Synced
Invoice Sync
Invoices created in Appello appear in QuickBooks Online automatically. Line items, amounts, customers — all transferred.
- Automatic transfer
- Line item detail
- Customer matching
- Status tracking
Bill Sync
Bills entered in QuickBooks Online (via Dext or manual entry) sync back to Appello for job costing.
- QuickBooks Online → Appello sync
- Job allocation
- Account mapping
- Vendor matching
→ Synced to Job: Tower Project
→ Synced to Job: Warehouse
Tax Type Configuration
Tax Type Mapping
Map HST, GST, and other tax types between systems. Taxes calculate correctly in both places.
- Tax code mapping
- HST/GST support
- Multi-tax support
- Automatic calculation
Payment Tracking
When customers pay in QuickBooks Online, the payment syncs to Appello. AR status stays accurate across systems.
- Payment sync
- AR status update
- Paid status sync
- Reconciliation
Easy Setup, Guided Configuration
Connect your QuickBooks Online account in minutes. Our guided setup walks you through mapping customers, tax types, and accounts.
Authenticate
Connect your QuickBooks Online account with secure OAuth
Configure
Set up data sync preferences and choose what to sync
Map
Match customers, vendors, and tax types between systems
Enable Sync
Turn on real-time bi-directional sync and you're done
In use, not in a deck
Appello-wide usage totals, counted across customer accounts on 2 September 2026. These are not QuickBooks sync counts.
AP bills costed to jobs on Appello
Invoices issued from Appello
Jobs costed on Appello
QuickBooks Online + Appello = Complete Financial Picture
Appello handles operations. QuickBooks Online handles accounting. Together, they give you a complete view of your business.
Connected to all Appello financial modules:
Frequently Asked Questions
Does Appello integrate with QuickBooks Online?
Yes. Appello connects to QuickBooks Online and syncs invoices, customers, bills and payments, so the same record is not typed twice.
What data syncs between Appello and QuickBooks Online?
Appello sends invoices, jobs (as sub-customers or projects), customers and suppliers to QuickBooks Online. Bills, vendor credits, payments and the suppliers on synced bills come back to Appello. Tax types and accounts are mapped once to match your chart of accounts, and you choose which data types sync.
How long does setup take?
The initial connection takes minutes, and mapping your data typically takes 1-2 hours depending on the size of your chart of accounts. Our team provides onboarding support to ensure smooth setup.
Is QuickBooks Online included in my Appello subscription?
QuickBooks Online is not included in your Appello subscription. However, Appello offers seamless integration with QuickBooks Online at no additional cost. You'll need your own QuickBooks Online subscription.
Ready to Connect Your Books?
See how Appello's QuickBooks Online integration eliminates double entry and gives you real-time financial visibility.