Mechanical Contractor Software That Was Built Inside a Mechanical Contractor
Appello started on the shop floor of an industrial mechanical contractor. It replaces paper timesheets, spreadsheet schedules, and the five apps your office juggles with one platform your crews will actually use.
- Industrial piping and process work
- Commercial HVAC mechanical
- Plumbing and hydronics
- Fab shop plus field crews
- Union and open shop
Used by Top Contractors Across North America
Join industry leaders who trust Appello to power their operations
Why mechanical contractors switch
The problems Appello was built to remove
Time that doesn't match the job
Crews split days across jobs and cost codes. Appello captures it on the phone at clock-in, so job costing is right without a Friday reconciliation.
Fab shop and field on different pages
Track shop hours and field hours against the same job so fabrication cost lands where it belongs.
Scheduling by text message
See every crew, every job, every day in one schedule. Move people with a drag, and they get notified.
Complete Business Coverage
Six Core Business Functions
Appello covers every aspect of your ICI contracting business, from pre-construction through project delivery, financial operations, and strategic intelligence.
Sales & Pre-Construction
Everything that happens before the contract is signed—from CRM and lead management to estimation and proposal creation.
Key Modules
- CRM & Sales
- Estimation
- Proposals
Field Execution & Workforce Operations
Managing your people in the field to do the work—scheduling, dispatch, timesheets, and workforce administration.
Key Modules
- Scheduling & Dispatch
- Timesheets
- Workforce Admin
Project Delivery & Controls
All of your financial control costs—measuring costs to make sure you're on track or off track with project financials and job costing.
Key Modules
- Job Financials
- Cost Control
- Project Management
Safety & Compliance
Your safety operations—training records, certifications, safety forms, inspections, and compliance tracking.
Key Modules
- Training & Compliance
- Safety Forms
- Equipment Inspections
Financial & Administrative Operations
Your executive team and administrative operations—HR, accounting integrations, progress billing, invoicing, and financial reporting.
Key Modules
- HR Management
- Accounting Integration
- Progress Billing
Business Intelligence & Strategic Oversight
AI-powered insights and strategic oversight—predictive analytics, risk identification, cross-domain intelligence, and executive dashboards that reveal the complete picture of your business.
Key Modules
- Appello Intelligence™
- Predictive Analytics
- Executive Dashboards
Modules & Platform Features
Stop juggling separate subscriptions. Appello's integrated CORE platform connects all 12 modules—everything ICI contractors actually need, working together seamlessly.
CORE
The Foundational Platform
Everything connects through our unified CORE platform—the foundation that all 12 modules and Appello Intelligence™ are built on top of. One source of truth for your entire business.
Platform Access
- Users, Roles & Permissions
- Desktop App
- Mobile App
- Map & Location Services
System-Wide Flexibility
- Drag & Drop Property Management
- Custom Fields & Properties
- Settings & Configuration
- Real-Time Data Synchronization
CRM, Sales & Estimation
Estimate Smarter
Create accurate estimates faster with integrated CRM, track leads through your sales pipeline, and convert quotes to jobs seamlessly.
Scheduling & Dispatch
Schedule Smarter
Assign crews to jobs with certification cross-checking, drag-and-drop simplicity, and instant mobile notifications to your field teams.
Timesheets & Workforce Admin
Track Time Better
GPS-enabled clock in/out with automatic union payroll calculations—multi-classification, shift differentials, prevailing wage, travel pay handled automatically.
Equipment & Asset Management
Manage Assets
Full lifecycle management with QR codes: inspection history, installation records, service logs, work orders and mapping —all at your fingertips.
Job Financials & Cost Control
Control Costs
Monitor job profitability in real-time, track labor and material costs, and make data-driven decisions to improve margins.
Project Management
Manage Projects
Projects, Jobs, Notes, Documents and File Sharing. Coordinate multiple jobs, track progress, manage documents and photos, and keep your entire team aligned.
Purchase Order & Inventory Management
Manage Procurement
Streamline procurement, track inventory across job sites, and manage purchase orders from request to delivery.
Safety & Forms
Stay Compliant
Digital safety forms with conditional logic, certification tracking with expiration alerts, and instant audit-ready documentation.
Training & Compliance
Train Your Team
Manage employee training records, track certification expirations, and ensure your workforce stays compliant and qualified.
Progress Billing & Invoicing
Bill Faster
Generate AIA-style progress invoices in minutes instead of hours. Automatic QuickBooks Online sync means you get paid 1-2 weeks faster—cashflow when you need it.
Reporting & Dashboards
See Your Data
Traditional ERP-style reporting with customizable dashboards, metrics, and KPIs. Track financial performance, operational efficiency, and safety compliance across your entire business.
Human Resources
Manage Your Team
Track employee information, manage benefits and payroll, handle onboarding, and maintain comprehensive HR records.
Start with what you need today.
Add modules as you grow.
Full platform access from day one. No feature gates, no surprises—just the tools you need, when you need them.
Appello + QuickBooks Online Integration
Eliminate manual entry. Automate job costing with real-time, two-way sync.
Direct API integration with enterprise-grade reliability. Designed for construction teams that want accurate books without extra admin work.
Enterprise-Grade Integration Benefits
Two-way sync
Automatically sync Bills, Invoices, Payments, Jobs, and Expenses between Appello and QuickBooks Online in real-time.
One-click mapping
Easily map customers, vendors, wage rates, and GL accounts with a single click. No complex configuration required.
Accurate job costing
Precise job costing with sub-customer sync and project sync. Track every dollar across your construction projects.
Eliminate hours of admin work
Designed for construction teams that want accurate books without extra admin work. See how Appello + QuickBooks Online eliminate manual entry.
See how Appello + QuickBooks Online eliminate hours of admin work — book a demo today.
Built By Contractors, For Contractors
Dedicated to successful launches—your success is our success. See how contractors are transforming their operations with Appello.
Trusted by ICI Contractors
See why contractors love software that finally understands ICI work.
Purpose-Built Workflows for ICI Trades
Whether you're doing mechanical insulation, HVAC installations, sheet metal fabrication, or electrical work—Appello understands the specific workflows, compliance requirements, and operational complexity of your trade.
BUILT FOR THE TRADES THAT DO THE WORK
Trade Specializations
*Appello is built for trade contractors in the industrial, commercial institutional sector.
Zapier, QuickBooks Online and More!
Seamless Data Connectivity
*Don't see an integration you need? Contact us - we add them weekly!
Questions mechanical contractors ask
Is Appello only for mechanical contractors?
No. Appello is built for ICI (industrial, commercial, institutional) trade contractors generally: mechanical, HVAC, electrical, insulation, plumbing, sheet metal, and specialty trades. The workflows on this page are configured for mechanical work, but the platform is the same.
Does Appello integrate with QuickBooks Online?
Yes. Timesheets, job costs, and invoices sync with QuickBooks Online so job costing in Appello matches the books without double entry.
How long does it take to get set up?
Most contractors are live in two to four weeks. Onboarding is done with a person, not a help article, and includes importing your jobs, crews, and cost codes.
Does it work for union shops?
Yes. Appello tracks trade levels, certifications, and rate tables, and produces the reports union contractors need for payroll and compliance.
Can crews use it in the field without training?
The mobile app is designed for field use: clock in, pick a job and cost code, fill a safety form, done. Foremen approve time from their phone.
See Appello configured for mechanical contractors
A 20-minute walkthrough of timesheets, scheduling, safety, and job costing using a mechanical job as the example. No slides.
No credit card required. Live in 2 to 4 weeks.