The pay application your GC asks for, from the invoice you already made
Appello turns any progress invoice into a G702/G703-style pay application: one Excel workbook with the application on the first sheet and the continuation sheet on the second. The numbers come from the same schedule of values, change orders and retainage as the invoice, so nothing is typed twice. It is built for subcontractors billing US general contractors, and it is live today.
AIA G702/G703 billing: how it works
Bill the way you already do
Set this period's percent complete and draft the progress invoice as usual. There is nothing extra to enter for the pay application.
Export it from the invoice
On any progress invoice, open Export and choose AIA G702/G703. You get one Excel file with two sheets, ready to check, sign and send.
The application sheet
Owner, project, application number, date and period, then lines 1 to 9 — contract sum, change orders, completed to date, retainage, previous certificates, current payment due and balance to finish. Signature lines sit at the bottom.
The continuation sheet
One row per line of your schedule of values, and each approved change order as its own row. Scheduled value, previous application, this period, completed to date, percent, balance to finish and retainage, with a grand total.
A normal week with it
- Month end
The project manager sets percent complete. The progress invoice drafts itself, change orders and holdback included.
- Pay application day
Export the workbook, add stored materials if your contract bills them, sign it and send it to the general contractor.
- Next month
Export again. The previous-application column comes from your previous progress invoice, so the numbers carry forward on their own.
What pay applications cost without it
Many US general contractors won't process a subcontractor's payment until the pay application arrives in their format. Building it by hand every month is slow, and every retyped number is a chance to get it wrong.
- The office retypes the invoice into a G702/G703 template every month.
- Last month's totals are copied across by hand, and one mistake carries forward.
- Approved change orders get missed on the continuation sheet.
- Retainage is worked out twice — once on the invoice, once on the form — and the two disagree.
AIA G702/G703 billing: common questions
Is this the official AIA document?
No. Appello's AIA export is an Excel workbook laid out like the G702 and G703, with the same line numbers and columns — it is not the official AIA form. The application is on the first sheet and the continuation sheet on the second. If your general contractor requires the official AIA form, the numbers copy straight across.
Does it bill stored materials?
No. Appello's G702/G703 workbook has the stored-materials column, but Appello leaves it at zero. If your contract bills stored materials, add them in the workbook before you sign it and send it to the general contractor. The schedule of values, change orders and retainage all come from the progress invoice.
Where does retainage come from?
Appello takes retainage on the G702/G703 from the holdback percentage on the progress invoice, so the pay application and the invoice match. The previous-certificates line uses the percentage from the previous progress invoice, so a change in retainage doesn't rewrite what was already certified.
AIA G702/G703 billing, on your own jobs
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